Food photography Terms and Conditions

The very important stuff. Acceptance of a photo shoot is acceptance of these conditions.

These T&C's are designed to protect both parties and minimise 'grey' areas of understanding.

Above all, mutual respect is paramount.


before the shoot | the day of the shoot | after the shoot | copyright & licensing | storage & archiving

Before the photoshoot

A 50% non-refundable deposit is required to secure your booking, and Direct Debit is the preferred method of payment of your deposit. I will forward you a tax invoice via email with all relevant banking and ABN details. Payment is required in full before the shoot commences. Balance owing paid in cash on the day is acceptable, but must be paid before the shoot commences.

Session payment is non-refundable once the session time has begun. If you are unable to make your session, let me know before the shoot and we can postpone until a more favourable day and time.  If I arrive at the shoot and you then let me know you're unavailable (or I arrive and you don't turn up) then the entire session fee will still be payable in full.

You will need to prepare a space for me to work in, no smaller than 3 metres by 4 metres.  This space needs to be well lit, but not in direct sunlight. Filtered sunlight through windows is perfect.

The day of the photoshoot

When I arrive, you will need to hand over the signed photo shoot contract, and if any money is still owing for the shoot, you must pay in full before I set up my gear.

I will spend no more than 5-10 minutes setting up the table, camera gear etc. after which I will be ready to shoot; each shot will take only 3-5 minutes, so be prepared to serve dishes quickly.

After the photoshoot

You will receive the final edited photos in two resolutions - high res (suitable for printing) and low res (optimised for social media sharing). You won't receive every single photo taken in a shoot, just the final edit photo of each dish or table set-out. I upload these to a private DropBox folder, which I then share with you. If you wish to have your photos also on CD, just ask.

I will not, under any circumstances, release unedited photos. Please do not ask.

Many people use Facebook and Google+ as a means of social networking and communicating. Unless indicated otherwise on the contract, I will assume that I have your permission to post samples of your final photos on my Facebook page. If I have you added as a friend, I can tag you. I will use my discretion in the photos that I post. You are welcome to share, download, copy these photos provided you give credit to Stephen Carter in every instance.  You must not alter these photos in any way. Of course you will have your own low res versions to share on social media.

Copyright and licensing

In all cases, copyright of all images remains with Stephen Carter and Scart Photos (the business name). This means that unless you have arranged and paid for a licensing agreement with Stephen Carter and Scart Photos you are not permitted to use photos for commercial purposes (aside from your own business). This includes (but is not limited to) submission to magazines, websites, stock photo companies, advertising agencies etc. You are, however, allowed to submit a photo to a magazine or website for the purposes of a competition or for "social" pages.

Under Australian law, copyright for a photo taken is automatically assigned to the photographer.  In years gone by, this meant that the film negatives remained in the ownership of the photographer (these days, the digital files remain with the photographer).  A contract between client and photographer can, however, state differently - for example, granting total ownership to the client. However, licences add (sometimes considerably) to the cost of a photo shoot.  These laws are in place to protect the professional photographer's livelihood and professional value. They also clarify where each party stands should a dispute arise.

Under no circumstances are you to alter, edit, change, adjust or modify the photos. This includes (but is not limited to) the removal of any logo, cropping, colour adjustment, or any "photo shopping" of any kind. You are not permitted to give images to someone to edit or alter, whether in a professional capacity or otherwise. If you need a photo adjusted, please contact me and I will gladly assist.

A link-back to Scart Photos on Facebook and/or the Scart Photos website is always greatly appreciated, wherever possible.

I retain the right to use, at my discretion, photos for advertising, marketing and promotional purposes. At all times I will use good judgement in the choice and use of photos.

Please contact me if you have need to licence images or wish to commission me to take photos for a particular purpose.

For more information on Australian copyright law, please visit

Storage and archiving

Please be aware that photograph in their high resolution format take up considerable storage space. Once you have received your CD of final edited images, I will keep your high resolution images on my hard disk storage facilities for no more than one year.

After one year, I will, at my discretion, delete photos to make more storage space available. I will retain some photos to use for marketing and promotional use (as per the copyright conditions).